Executive Assistant to the CEO

About Aurigo

Aurigo is an American technology company founded in 2003 with a mission to help public sector agencies and facility owners plan, deliver, and maintain their capital projects and assets safely and efficiently. With more than $300 billion of capital programs under management, Aurigo's award-winning software solutions are trusted by over 300 customers in transportation, water and utilities, healthcare, higher education, and government on over 40,000 projects across North America. We are a privately held corporation headquartered in Austin, Texas, USA, with software development and support centers in Canada and India. We are proud to be Great Place to Work Certified three times in a row and recently recognized as one of the Top 25 AI Companies of 2024. 

If you are ready to work for a fast-paced software company growing exponentially and interact with some of the brightest minds in the industry to solve real problems, let's chat. 

Description:

• Provide comprehensive administrative support to the CEO as directed so that daily operations can run smoothly
• Manage communication with employees, including screening CEO email and phone, and serve as a liaison between the CEO and internal and external stakeholders including clients and other senior level executives
• Prepare presentations and reports for internal and external meetings, ensuring clear and effective communication of key messages
• Assist in planning, maintaining documentation, and tracking progress of business projects, ensuring timely completion and adherence with deadlines
• Oversee calendar management for the CEO including digital calendaring, appointment setting, meeting organization and other company logistics
• Manage travel logistics, including scheduling reservations, accommodations and transportation as necessary
• Provide administrative and office support such as note taking, spreadsheet creation, and other tasks as needed
• Assist with social and event hosting on behalf of the CEO
• Handle errands, online payments, mail, shipping, and file/document management, bank deposits

Requirements:

• Seven (7) + years experience in an administrative role supporting senior leadership
• Bachelor’s degree required
• Notary license required
• Exceptional communication skills, written and verbal
• Meticulous time management and organizational skills with ability to prioritize effectively
• Flexible team player – willing to adapt to changes with a positive attitude
• Proactive problem solver with the ability to see and address issues before they occur
• Ability to maintain professionalism, calm and friendly demeanor, and confidentiality at all times